> For the complete documentation index, see [llms.txt](https://help.vinasources.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.vinasources.com/for-suppliers/quickstart-2/how-to-send-a-quotation-to-buyers-rfq.md).

# How to send a quotation to buyer's RFQ

## Overview

This article explains how suppliers can send a quotation in response to an RFQ (Request for Quotation) on VinaSources.

Sending a quotation allows suppliers to provide pricing and terms to buyers based on their sourcing requirements.

## Purpose

Sending a quotation allows suppliers to:

* Respond to buyer RFQs
* Propose pricing and terms
* Start sourcing discussions with buyers

## How to Send a Quotation (Step by Step)

{% stepper %}
{% step %}

### Step 1: Log in to Your Supplier Account

<figure><img src="/files/ftyp5WTaOL1zvDuPWnDo" alt=""><figcaption></figcaption></figure>

1. Log in to your Supplier account on VinaSources
2. Go to the Supplier Center
   {% endstep %}

{% step %}

### Step 2: Open the RFQ Module

<figure><img src="/files/8UkdlNS3LX1Bo3C6FlLg" alt=""><figcaption></figcaption></figure>

1. Select RFQ from the Supplier Center menu
2. Locate the RFQ you want to respond to
3. Open the RFQ details page
   {% endstep %}

{% step %}

### Step 3: Review RFQ Requirements

<figure><img src="/files/lXrIkvmGnauNvhtJGPcm" alt=""><figcaption></figcaption></figure>

Carefully review the buyer’s RFQ information, including:

* Product requirements
* Quantity
* Pricing expectations
* Trade terms
* Shipping requirements
* Lead time
* Payment terms (if provided)

Understanding the RFQ helps you prepare an accurate quotation.
{% endstep %}

{% step %}

### Step 4: Enter Quotation Details

<figure><img src="/files/1f7ekxoRPlBt6z2IDFrD" alt=""><figcaption></figcaption></figure>

Fill in the quotation form with relevant information, including:

* Quoted unit price
* Available quantity
* Lead time
* Trade terms
* Shipping method (if applicable)
* Payment terms
  {% endstep %}

{% step %}

### Step 5: Submit the Quotation

<figure><img src="/files/9bWJZYn6QaaebehEoc98" alt=""><figcaption></figcaption></figure>

1. Review your quotation carefully
2. Click Submit Quotation

After submission:

* The quotation is sent to the buyer
* RFQ status updates to Responded
* The buyer can review and manage your quotation
  {% endstep %}
  {% endstepper %}

### What Happens After You Send a Quotation

* The buyer receives and reviews your quotation
* The buyer may:
  * Chat with you for clarification
  * Mark the quotation as Interested or Ignored
* You may receive follow-up messages from the buyer
* The buyer may proceed toward an order

## How Quotation Submission Works

* Each RFQ can receive quotations from multiple suppliers
* Suppliers cannot see other suppliers’ quotations
* Submitted quotations cannot be edited after submission
* Quotations remain visible unless the RFQ is closed or deleted
* Quotations can be sent only once per RFQ

## Tips & Best Practices

* Respond promptly to RFQs to increase buyer interest
* Provide clear and competitive pricing
* Ensure terms match your production capability
* Double-check quotation details before submission
* Use messaging to clarify requirements if needed

## Frequently Asked Questions

<details>

<summary>Can I ignore an RFQ without sending a quotation?</summary>

Yes. You may choose not to respond to RFQs that are not relevant.

</details>

<details>

<summary>Can I send multiple quotations for one RFQ?</summary>

No. Each supplier can submit one quotation per RFQ.

</details>