How to send a quotation to buyer's RFQ

Overview

This article explains how suppliers can send a quotation in response to an RFQ (Request for Quotation) on VinaSources.

Sending a quotation allows suppliers to provide pricing and terms to buyers based on their sourcing requirements.

Purpose

Sending a quotation allows suppliers to:

• Respond to buyer RFQs

• Propose pricing and terms

• Start sourcing discussions with buyers

How to Send a Quotation (Step by Step)

1

Step 1: Log in to Your Supplier Account

1. Log in to your Supplier account on VinaSources

2. Go to the Supplier Center

2

Step 2: Open the RFQ Module

1. Select RFQ from the Supplier Center menu

2. Locate the RFQ you want to respond to

3. Open the RFQ details page

3

Step 3: Review RFQ Requirements

Carefully review the buyer’s RFQ information, including:

• Product requirements

• Quantity

• Pricing expectations

• Trade terms

• Shipping requirements

• Lead time

• Payment terms (if provided)

Understanding the RFQ helps you prepare an accurate quotation.

4

Step 4: Enter Quotation Details

Fill in the quotation form with relevant information, including:

• Quoted unit price

• Available quantity

• Lead time

• Trade terms

• Shipping method (if applicable)

• Payment terms

5

Step 5: Submit the Quotation

1. Review your quotation carefully

2. Click Submit Quotation

After submission:

• The quotation is sent to the buyer

• RFQ status updates to Responded

• The buyer can review and manage your quotation

What Happens After You Send a Quotation

• The buyer receives and reviews your quotation

• The buyer may:

  • Chat with you for clarification

  • Mark the quotation as Interested or Ignored

• You may receive follow-up messages from the buyer

• The buyer may proceed toward an order

How Quotation Submission Works

• Each RFQ can receive quotations from multiple suppliers

• Suppliers cannot see other suppliers’ quotations

• Submitted quotations cannot be edited after submission

• Quotations remain visible unless the RFQ is closed or deleted

• Quotations can be sent only once per RFQ

Tips & Best Practices

• Respond promptly to RFQs to increase buyer interest

• Provide clear and competitive pricing

• Ensure terms match your production capability

• Double-check quotation details before submission

• Use messaging to clarify requirements if needed

Frequently Asked Questions