For the complete documentation index, see llms.txt. This page is also available as Markdown.
How to receive RFQs
Overview
This article explains how suppliers receive RFQs (Requests for Quotation) on VinaSources and what conditions must be met for RFQs to reach your supplier account.
Understanding how RFQs are delivered helps suppliers respond faster and receive more relevant sourcing requests.
Purpose
Understanding how RFQs are received allows suppliers to:
Know when and why they receive RFQs
Ensure products are set up correctly for matching
Avoid missing relevant buyer requests
Respond to RFQs efficiently
When Suppliers Can Receive RFQs
A supplier can receive RFQs only when:
The supplier account is active
The Company Profile is approved
The supplier has published products
Products are assigned to valid product categories
RFQs are not sent to suppliers without published products.
How RFQ Matching Works
RFQs are matched to suppliers based on product category.
1
Step 1: Buyer Submits an RFQ
When a buyer creates an RFQ, they must select a product category that best matches their sourcing needs.
2
Step 2: System Matches RFQ to Suppliers
After submission:
The system identifies suppliers who have published products in the selected category
Only those suppliers are eligible to receive the RFQ
Suppliers without matching product categories will not receive the RFQ.
3
Step 3: RFQ Is Delivered to Supplier
The RFQ appears in the RFQ module of the Supplier Center
The supplier can view RFQ details and buyer requirements
The supplier may choose to respond with a quotation or ignore the RFQ
How Can Suppliers View RFQs and Submit Quotation
RFQs are visible only to suppliers matched by category. Suppliers can view received RFQs in RFQ module in Supplier center. Each RFQ details record includes:
Post date
RFQ ID
Company name
Product name
Category
Quantity
Status
For each received RFQ, suppliers can also:
Submit a quotation
Communicate with the buyer via messaging
Get support with VinaSources via messaging
Tips & Best Practices
Publish products in accurate categories
Keep product listings complete and up to date
Monitor the RFQ module regularly
Respond promptly to relevant RFQs
Ignore RFQs that do not match your capabilities
Frequently Asked Questions
Why am I not receiving any RFQs?
You may not have published products, or your product categories may not match buyer RFQs.
Can I receive RFQs before my profile is approved?
No. RFQ delivery starts only after profile approval and product publishing.
Can I choose which RFQs I receive?
No. RFQs are delivered automatically based on category matching.
