> For the complete documentation index, see [llms.txt](https://help.vinasources.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.vinasources.com/for-suppliers/quickstart-2/how-to-receive-rfqs.md).

# How to receive RFQs

## Overview

This article explains how suppliers receive RFQs (Requests for Quotation) on VinaSources and what conditions must be met for RFQs to reach your supplier account.

Understanding how RFQs are delivered helps suppliers respond faster and receive more relevant sourcing requests.

## Purpose

Understanding how RFQs are received allows suppliers to:

* Know when and why they receive RFQs
* Ensure products are set up correctly for matching
* Avoid missing relevant buyer requests
* Respond to RFQs efficiently

## When Suppliers Can Receive RFQs

A supplier can receive RFQs only when:

* The supplier account is active
* The Company Profile is approved
* The supplier has published products
* Products are assigned to valid product categories

RFQs are not sent to suppliers without published products.

## How RFQ Matching Works

RFQs are matched to suppliers based on product category.

{% stepper %}
{% step %}

### Step 1: Buyer Submits an RFQ

<figure><img src="/files/7WQFNwjhwoLMrEIjytvF" alt=""><figcaption></figcaption></figure>

When a buyer creates an RFQ, they must select a product category that best matches their sourcing needs.
{% endstep %}

{% step %}

### Step 2: System Matches RFQ to Suppliers

After submission:

* The system identifies suppliers who have published products in the selected category
* Only those suppliers are eligible to receive the RFQ

Suppliers without matching product categories will not receive the RFQ.
{% endstep %}

{% step %}

### Step 3: RFQ Is Delivered to Supplier

<figure><img src="/files/XHxWtHN1tJ61coafODtA" alt=""><figcaption></figcaption></figure>

* The RFQ appears in the RFQ module of the Supplier Center
* The supplier can view RFQ details and buyer requirements
* The supplier may choose to respond with a quotation or ignore the RFQ
  {% endstep %}
  {% endstepper %}

## How Can Suppliers View RFQs and Submit Quotation

RFQs are visible only to suppliers matched by category. Suppliers can view received RFQs in RFQ module in Supplier center. Each RFQ details record includes:

* Post date
* RFQ ID
* Company name
* Product name
* Category
* Quantity
* Status

For each received RFQ, suppliers can also:

* Submit a quotation
* Communicate with the buyer via messaging
* Get support with VinaSources via messaging

## Tips & Best Practices

* Publish products in accurate categories
* Keep product listings complete and up to date
* Monitor the RFQ module regularly
* Respond promptly to relevant RFQs
* Ignore RFQs that do not match your capabilities

## Frequently Asked Questions

<details>

<summary>Why am I not receiving any RFQs?</summary>

You may not have published products, or your product categories may not match buyer RFQs.

</details>

<details>

<summary>Can I receive RFQs before my profile is approved?</summary>

No. RFQ delivery starts only after profile approval and product publishing.

</details>

<details>

<summary>Can I choose which RFQs I receive?</summary>

No. RFQs are delivered automatically based on category matching.

</details>